Bookkeeper/Administrative Project Manager

Bookkeeper/Administrative Project Manager

Gallery Keoki
1850 Village So. Rd, Ste. 42, Olympic Valley
(530) 414-8500
About Gallery Keoki

Well-established long time local business located in the Village at Palisades Tahoe has an opening for a bookkeeper and administrative project manager. All work must be performed on site. Work schedule can be flexible and range from 10-20 hours per week depending upon the month.  Casual dress is OK.

Required skills, experience  & education:

  • Accounting degree or book keeping certification, CPA a +
  • 10+ years hands-on small business book keeping experience
  • Proficient at QuickBooks & Excel
  • Highly organized and self-directed
  • Efficient with time management
  • Excellent at pro-active communication and writing
  • References required – 3 minimum

Primary Responsibilities:

  • Manual entry of daily sales orders to QuickBooks (no automated POS)
  • Weekly entry of employee time cards, travel expenses, office supplies, etc.
  • Month-end sales summary, P&Ls, and sales reporting to landlord
  • Input and management of vendor accounts and related expenses
  • Annual preparation of P&Ls, Balance sheets, inventory summaries for CPA
  • Administrative projects as assigned: highly spread sheet oriented
  • Must be able to memorize Gallery product offerings and image names
  • Must be able to memorize art production criteria
  • Expense tracking & management for Artist
  • Provide weekly cash for till
  • Manage gallery mail and bill pay
  • Occasional filing

Additional opportunities:

  • If more work is desired, additional administrative projects can be assigned
    • Based upon demonstrated skills and performance


  • Hourly starting at $35/hr or more based upon skills, performance and time management

Start Date:  September 1st. This is a year round position.  We request a long-term commitment.

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