This position is responsible for:

• managing administrative aspects of multiple Associations (with assistance from CAM team members)
• assisting Accounting team with AP and monthly reporting for HOA’s
• coordinating with Property Managers on routine and ongoing projects
• communicating needs and information among Managers, homeowners, and vendors
• ensuring information is up to date and accurate
• performing a wide variety of administrative services

ACAM Key responsibilities include (with assistance from CAM team members):

• Able to perform some accounting functions, assist with preparation of reports and distribution of monthly accounting reports to various HOA’s
• Able to schedule tasks and projects to be completed in a timely and organized manner
• Able to understand complex HOA issues and to determine when to escalate an issue to the appropriate CAM or other manager
• Able to be a key communicator with the HOA boards, members, vendors, internal Maintenance Department, internal Accounting Department. Distributes all Community Association communications in the most efficient manner.
• Ability to read and understand the basics of HOA contracts. Able to accurately research and quote contract terms if there are questions about services

Accounting Key Responsibilities include:

• Processing HOA Accounts Payable including coding routine invoices (may change to SmartBill later)
• Posting monthly financials on AppFolio in Board Member Shared Documents section and e-mailing Board Members when monthly financials are available
• Preparing Financial Variance reports for quarterly board meetings
• Assisting with communicating with vendors on payment timing or getting copies of invoices
• Performing other duties as may be assigned

Administrative Key Responsibilities include:

• Able to physically drive to HOA’s to conduct onsite inspections, either solo or in conjunction with a CAM
• In conjunction with the CAM’s, prepare and send meeting notices and other correspondence to homeowners and Board members
• Checking AppFolio calendars weekly for upcoming projects and board meetings
• Preparing Board Packets in advance of Board Meetings, including:
  • Past meeting minutes for approval
  • Most recent financials and variance reports
  • Manager report template
  • Future meeting dates
  • Any available exhibits/attachments for discussion
• Attending board meetings to record Action Items and, when required, official meeting minutes using GPM templates-requires a flexible schedule with evening and weekend meetings
• Assisting HOA coordinator in organizing files and folders with GPM system and AppFolio following the basic template of file organization
• Directing Owner and Customer inquiries to the proper entities, following up to ensure issues are handled in a timely and effective manner
• Performing other duties as may be assigned

Benefits for full-time positions include:

• Medical, dental and vision insurance
• Paid time off
• 401k with company match
• Career advancement opportunities in a growing Tahoe-based company
• Ski pass reimbursement

Please apply online.

Pay Range: $29.00 To 34.00 Hourly