The Program Coordinator will be responsible for coordinating Sierra Community House’s food recovery and warehouse programs.
SALARY RANGE: $18.00 – $21.96
SUPERVISOR: Hunger Relief Program Manager
STATUS: Full-time 40 hours or AWS 35 hours per week-Monday’s off
DEPARTMENT: Hunger Relief
• Bachelor’s degree preferred
• Prior experience in the areas of non-profits and/or social services preferred
• Experience working in food service and/or grocery retail industry preferred
• Fluent in speaking and writing English
• Fluency in Spanish preferred
• Experience working with information technology to develop and implement programs and reporting, including Microsoft Office (Outlook, Word, Excel)
• Require the ability to work independently and with a diverse population
• Strong organizational, interpersonal skills and initiative
• Outstanding verbal and written communication skills, on-time work ethic and exceptional attention to planning details
• Must exhibit culturally proficiency
• Must have a reliable transportation and a valid driver’s license.
• Must have a reliable means of transportation and the ability to drive legally with no suspensions or restrictions.
• Safely drive a large delivery truck in a variety of settings and in a variety of weather conditions.
• Track, process and report on data that is collected on site at distribution.
• Manage the distribution set up, process, and break down on site.
• Responsible for coordinating smaller food distribution programs (Snack Pack, FACE,
Cooking Compromised Bags/Emergency boxes).
• Ability to lift and/or move up to 50 pounds regularly and frequently lift and/or move up to 25 pounds.
• Must be able to regularly sit, use hands to finger, handle or feel, grasp and hold; and talk and hear.
• Must be able to reach with hands and arms.
• Must be able to twist, stand, walk, climb or balance, stoop, kneel, crouch or crawl.
• Must have vision abilities, including close vision, distance vision, peripheral vision, depth perceptions and ability to adjust focus.
DUTIES AND RESPONSIBILITIES:
• General: Drive Sierra Community House vehicles including a large delivery truck, to collect perishable and non-perishable food at a variety of donor locations including grocery stores, restaurants, and food drive locations (commercial driving license is not required). o Follow all requirements in complying with the Washoe County Health Dept.,
Placer County Health Dept., and Nevada County Health Dept. regarding food safety and handling, cleaning and sanitation, food storage, reporting all issues to the Manger, Director and/or Deputy Executive Director. o Occasional evenings and weekends as assigned.
• Food Express: Pick up food donations from local grocery stores and restaurants on a daily basis o Coordinate food drive registration and pick-up and drop-off schedule of food drive barrels. Pick up and drop off food drive barrels, as needed o Coordinate proper receipt, weighing, recording and monthly logging of food donations and food distributed o Coordinate distribution of FACE, Snack Pack, Cooking Compromised Bags, and
• Warehouse/Inventory: Oversee proper warehouse organization, including labeling of storage areas; storage by food type; labeling of incoming food by type of food, type of donation
(unsorted, TEFAP, etc.), received date, expiration date; timely receiving/unloading of deliveries; and safe/efficient flow and access to food items with Warehouse Assistant. Oversee proper storage, rotation and handling of product in accordance with Nevada Co Health Dept food safety, handling and storage standards.
• Oversee weekly perishable and non-perishable inventory tracking and reconciliation with Warehouse Assistant. Oversee weekly pounds in and pounds out recording. Oversee proper following of warehouse organization, picking and receiving policies and procedures. Conduct regular warehouse inspections to ensure warehouse health/sanitation and safety standards are met. Coordinate determining weekly food out using First In First Out (FIFO) method, USDA MyPlate standards, and target pounds per household with Warehouse Assistant. Request purchase of food items as needed to supplement perishable and nonperishable foods, always maintaining proper quantities of stock on hand. Conducting regular warehouse inspections to ensure warehouse health/sanitation and safety standards are met.
• Reporting: Maintain accurate records by completing all required procedures and forms to ensure the smooth operation of Sierra Community House. Maintain pounds in and pounds out
• Food Distribution: Coordinate truck loading with appropriate amounts of food for each distribution. Drive Sierra Community House vehicle to each distribution site (Tahoe City, Kings Beach, Truckee and Incline Village) and assist with set-up, distribution and break-down with Warehouse Assistant. Work with the Program Manager, Program Director and Warehouse Assistant to implement the annual Let’s Talk Turkey distribution. Coordinate set-up at distribution, delivery, and clean-up. Assist co-workers in maintaining a welcoming and conflict-free environment at distribution. Assist in supervising volunteers, when necessary. Manage distribution sign in process and Welcome Forms (intake forms). Enter all client “contacts” into database weekly for monthly reporting.
Other Related Duties: Input accurate record of time worked in ADP on a daily basis. Input your schedule into your calendar and share the calendar with all agency employees. Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
• Ability to work within a fast paced, dynamic work environment and to be self- motivated and self-directed
• Ability to work independently and with a diverse population
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills
• Ability to be a team player, including communicating constructively, being transparent and sharing openly, being flexible, reliable and supportive of others.
• Ability to maintain professionalism.
• Must have energy, flexibility and resilience with an ability to deal with difficult or unforeseen problems and remain calm.
• Ability to safely drive a large delivery truck in a variety of settings and in a variety of weather conditions
• Ability to work collaboratively within a team environment, and a willingness to assist other co-workers and volunteers as needed
• Ability to stand and/or walk for long periods of time; bend, twist, kneel and stoop; pull, push or carry heavy objects including the ability to lift up to 50 pounds on a frequent basis; and frequently climb in and out of delivery trucks (driving and collection/distribution of food occupies approximately 50% of the workload)
• Ability to be physically active for long periods of time
Should such duties become routine, the job description will be reviewed and revised.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Applicants and incumbents are encouraged to discuss potential accommodations with the employer.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, grasp and hold; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to twist, stand, walk, climb or balance, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The employee is occasionally exposed to moving mechanical parts, toxic or caustic chemicals, outside weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate.
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